Outlook does an incredible job of protecting you knowledgeable about new emails by utilizing a number of totally different strategies to warn you. Listed below are the entire methods you will be alerted, and how one can flip off or customise them.
Outlook makes use of the next 4 strategies to warn you about new emails:
- Enjoying a sound
- Altering the mouse pointer
- Displaying an e mail icon within the taskbar
- Displaying a banner alert within the backside proper of the display screen (prime proper for Mac customers)
All of those will be turned off fully. Launch the Outlook software after which go to File > Choices > Mail and scroll all the way down to the “Message Arrival” part.
You’ll be able to flip any of the alerts on or off by checking or unchecking the corresponding bins. Click on the “OK” button to shut the Choices panel while you’re achieved.
Turning off the alerts right here is an all or nothing resolution, although. What if you would like your alerts to be a bit much less annoying or premature?
Utilizing Focus Help on Home windows 10
Generally you need no notifications in any respect, however just for a time frame when you’re specializing in one thing else. That is the place Focus Help turns out to be useful.
Focus Help is a built-in Home windows device that arrived within the April 2018 replace and hides alerts from any (or all) apps at occasions and conditions you select. We’ve lined Focus Help in-depth, however right here’s what that you must do to verify it does what you need for Outlook.
When you can open Focus Help in various methods, we’re going to go there by the Settings panel. Press Home windows+i in your keyboard to open up the Settings panel, seek for “Focus Help,” after which choose “Focus Help Settings” from the dropdown menu.
Scroll all the way down to the “Computerized Guidelines” part and activate the choices you need to allow.
Every possibility permits both “Precedence Solely” or “Alarms Solely,” which will be amended by clicking the choice and altering the “Focus Stage.”
“Alarms” particularly refers to alarms generated by clock or alert apps. In the event you don’t need to be disturbed in any respect, you may set the choice to “Precedence Solely” and take away all precedence apps.
You’ll be able to moreover customise “Throughout These Instances” by clicking on it and altering the time choices.
That is helpful if you would like Focus Help turned on solely at sure occasions of the day or simply weekdays and/or weekends.
Home windows Notifications and Actions
Along with Focus Help, there are Outlook notification settings out there in Home windows. Within the Settings menu (Home windows+i keys), seek for “Notifications” or, in the event you’re already Focus Help, select “Notifications & Actions” from the left-hand menu.
Scroll down the record of apps till you discover “Outlook” after which click on it to open the applying’s Notification settings.
You’ll be able to change whether or not banners are displayed (the identical setting as “Show a Desktop Alert” in Outlook’s Choices > Mail) or whether or not a sound is performed (the identical setting as “Play A Sound” in Outlook’s Choices > Mail), however the different choices are particular to the Notification & Actions panel.
The primary two distinctive choices are whether or not you need notifications displayed within the Motion Middle (by default, that is enabled), and whether or not you need to disguise notifications from showing on the lock display screen (by default, that is disabled).
The second set of distinctive choices are what number of Outlook notifications are seen within the Motion Middle (1, 3, 5, 10, or 20), and the place within the precedence record Outlook notifications are proven within the Motion Middle.
These settings gained’t change Outlook’s habits, however they’ll change what Home windows does with the banner alerts and the way it exhibits Outlook alerts within the Motion Middle.
Change the Alert Sound
Lastly, don’t overlook you may also change the brand new mail notification sound to one thing extra to your liking. A extra soothing noise than the default chime might make new mail rather less distracting.